What is Call Center Software?

Companies can use call center software for marketing, customer support, and other purposes. This system can manage multiple communication channels including phone, email, live chat, instant messaging, SMS text, and social media. Call center software is offered in various types including auto dialer, call center monitors, call accounting solutions, call analytics, predictive dialer, computer telephony integration (CTI), interactive voice response (IVR), and automatic call distributor (ACD). Customer support and help desk systems offer ticketing features to help agents resolve customer issues. Other main functionality include quality monitoring, call recording, speech/text analytics, virtual queuing/Web callback, and social media support. If you are looking for a high quality call center solution, you can read our reviews of the leading apps in this category. We especially recommend Freshdesk which our review team currently rates as the top platform.

Most Popular Call Center Software

Freshdesk reviews
Freshdesk

Our Score 9.8

User Satisfaction 100%

Winner of the Best Help Desk Software Award for 2017 and an efficient and reliable help desk solution. It includes a great free trial plan. Read Reviews

Nectar Desk reviews
Nectar Desk

Our Score 8.0

User Satisfaction 97%

Nectar Desk provides you with all of the standard features you expect from Call Center Software: IVR, Extensions, Call Recordings, Local and Toll-Free numbers, and more. Read Reviews

Vocalcom Cloud Contact Center reviews
Vocalcom Cloud Contact Center

Our Score 8.4

User Satisfaction 99%

Vocalcom contact center platform is cloud-based, massively scalable, built with web technologies, communication-rich, and user-focused. Read Reviews

PlayVox reviews
PlayVox

Our Score 8.4

User Satisfaction 100%

PlayVox offers call center quality assurance, training and collaboration software for multiple channels including live chat, phone calls, emails, and social media. Read Reviews

Convoso reviews
Convoso

Our Score 8.3

User Satisfaction 100%

All-in-one cloud hosted communications solution that makes contact centers more productive and enjoyable for everyone. Read Reviews

ContactWorld reviews
ContactWorld

Our Score 8.2

User Satisfaction 100%

The first global, true-cloud contact center solution that delivers a personalized service to every enquiry. Read Reviews

PhoneWagon reviews
PhoneWagon

Our Score 8.0

User Satisfaction N/A

An easy to use call tracking software that helps businesses improve their marketing spend by placing unique local phone numbers on each of their marketing campaigns. Read Reviews

How To Choose The Best Call Center Software

Call center systems are without doubt on the list of compulsory online corporate software, being an essential mean to every company which aims to deliver proper customer support. At the same time, call center software has many critical benefits, meaning that even tiniest nuances will have a say when choosing one. The more good systems appear on the market, the more difficult it becomes to be convinced of your choice: you bear the responsibility to make your inbound call center run smooth, both because of your employees, and foremost – because of your customers. That’s exactly why we prepared this guide: to help you familiarize with the basics of call center software, and to help you choose the best call center software for enterprises and SMBs.

Get to know each product with free trial

A good course of action is to sign up for at least a few free trials and basic unpaid plans from the vendors that are popular. With that method you will have the opportunity to test the important elements and you will get a good overview of the capabilities of each app. The best thing to do is to try services that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the Customer Support Software category and choose the best call center software for your company: Freshdesk reviews, Vocalcom Cloud Contact Center, ContactWorld, and Scorebuddy.

Targeted Businesses

Call centers offers a variety of essential customer support services to all businesses wishing to nurture customer relationships and to cut support costs. These are the businesses that qualify as potential buyers:

  • Small Businesses. Small companies are the ones that need to keep a sharpest eye on expenses to grow their operations, which makes investing in customer support matters a smart decision. Using call centers as virtual receptionists cuts the cost of maintaining a permanent support center.
  • Medium Businesses. The same as small companies, medium businesses are looking to cut the expense side of the ledger and to bring new clients even in intervals when their business is lean. Call centers qualify as reliable and expandable solutions which most probably won’t have to be adjusted each time the number of customers raises.
  • Large Businesses. Large companies are the ones for which 24/7 live support has become unavoidable, and call center systems can help them provide such at the fraction of the cost. Most systems will even offer advanced services, such as translation, transcription, recording, customer identification, and many other benefits which are expensive to obtain without a call center at stake.

What are Examples of Call Center Software?

  • Freshdesk: A cloud-hosted help desk solution for exceptional customer service, packed with multichannel capacity, automation, and productivity features.
  • Vocalcom Cloud Contact Center: Cloud-based,easy-to-use platform focused on quality user communication. It preserves the context of previous customer interactions, which makes the transition from self-service to live service almost seamless.
  • ContactWorld: A popular telephony solution for small business and big companies that helps them deliver top-quality service to their customers. It is fast, understandable, and personalized.
  • MiContact Center: A functional cloud-center solution with CTI integration that covers Microsoft Lync-based contact centers and large-scale contact centers.
  • Interactive Intelligence CaaS: A perfected tool for medium and large businesses, known by its capacity to unify communications and to automate both routine and non-standard business processes.

Types of Call Center Software

Depending on how communications are being managed and processed, the same as the technology that is being used, call centers can be divided in the following categories:

  • On-premise call center systems. On premise call centers are usually sold with a on-time utilization license where the customer bares the responsibility to upgrade and maintain his call center. Most of the time, they require installation of private branch hardware and equipment. They rank as the most expensive, but also most professional call centers.
  • Virtual call center systems (SaaS). The virtual model requires the company to replace its traditional, centralized call center with a virtual one, where it can connect with customers using its own equipment. The difference is that the vendor is the one that is hosting the center, and the company doesn’t need to upgrade, but rather to cover its monthly fees.
  • Cloud-based call center systems. In this case, SaaS is extended to cloud computing, meaning that the call center will be hosted in cloud, and will therefore be accessed from anywhere, without the need to download or install a specific application. Cloud-based call centers are known as the most affordable ones.

Key Features of Call Center

With all that call center fuss going around, expectations are starting to hit the ceilings. Luckily for us, quality support is no longer a myth, and the evolution of call center technology in the past 10 years made expecting the impossible is pretty much justified. In case you don’t really know what to expect from your next call center system, here is a summary of the essential features:

  • Controlled Telephony. Isn’t that what call centers are all about? The good news, however, is that virtual call centers don’t require you to install special hardware: they work with what you already have. The bonus you get in the case is call control (being able to hold, transfer, or mute callers with a single mouse click).
  • ACD – Automatic Call Distributors. ACD is the core of every good call center, as it can route calls to the most appropriate agent without you being involved in the process. It is also thanks to ACD that managers get to monitor performance and conferencing, and to gather information on quality, volume, and duration.
  • IVR – Interactive Voice Responses. IVR is the ‘meanwhile feature’ that takes care of callers before/after they are connected to the appropriate agents. Before the system becomes fully operational, the team creates an IVR scenario, including a greeting message, a menu of service prompts to choose from, as well as waiting queue coverage.
  • Call Queues. The ‘magic’ of virtual call centers is that they don’t let customers ‘disappear’ right after being told that they have to wait. Each department/agent gets a specifically designed waiting queue where customers arrive after being skills routed; and a special dashboard with essential metrics to measure statistics based on real-time data.
  • Disposition Codes. Disposition codes are used to describe the outcome of every call, tagging it as ‘Not interested’, ‘Transferred to IT support’, ‘Refunded’, etc. The agent chooses the code from a special menu, and attaches it to the call to remain permanently in the profile of a particular contact.
  • Call Barging. Call barging is a feature developed for novice agents, who get to transfer the call to the manager without informing the client about it. The manager can drop in on his own behalf, using a feature called whisper coaching.
  • Predictive and Power Dialers. Both features are used to inform a client when an agent becomes available, while in certain cases they can even make calls automatically, and connect the agent to a group of clients. Sales teams find these features very beneficial, as they don’t deal numbers manually, and they reach leads much faster.
  • Voicemail and Notifications. Customers love having the chance to leave a message for the agent when he is not available. Premium systems can even transcribe the messages, or email them to the agent in order to keep them within the activity feed.
  • Real-Time and Historical Reporting. The reporting feature is critical for every manager interested to follow metrics such as: number of calls per day/line/agent/department, average duration, average abandoning rate, waiting time, service level, etc.

Benefits of Call Center

The mere fact that you’re here, and you’re scrolling down to capture relevant facts indicates two things: You know that the market is heaped with out-of-the-box solutions, and You have no idea which one is for you.

You can always go the traditional way and forecast call volume to account the performance you’re going to need, but for the sake of frankness, that won’t make your choice anyhow narrower. An adequate anticipation of performance involves the presence of numerical, comparable factors, and puts the accent on systems which can do the most work with least human involvement. As you can conclude by now, the benefits should go beyond common perceptions of efficiency, and should be advanced enough to motivate the team even when works blows out of proportion. Let’s check them out:

  • Lower costs. Costs and expenses are the principal factors which determine efficiency. Expecting call centers to reduce costs is somehow counterintuitive, as you really have to tighten your belt to buy and maintain quality equipment. Doing things the virtual way, however, can cut your losses big time. Your call center will be managed without hardware installation, and you won’t have to upgrade backup in order to prevent data loss.
  • No need to concentrate a large agent team in one location. Remote agents are a distinctive advantage of virtual call centers, once again guaranteeing serious savings on your account. Your agents can be at any geographical location – as long as they have internet connection on their devices, they will be a part of your team. Needless to say, call center software adds value to your talent haunting mission, enabling you to onboard talented people wherever they are.
  • Improved security. Operating with data via call centers triggers serious security alerts, which makes reliable software the core of your business’s success. The thing virtual call centers offer (and which is not attributable to regular ones) is cloud backup, and a reliable provider which takes care of security protocols, compliance, and maintenance of the system.
  • Flexibility. Call center software is out-of-the-box software, because it can do much more than managing calls and information. It is simple enough to be used by every agent, but designed to adopt multiple types of operations at the same time. The best thing, however, is customization: most call center systems are configurable to meet all sorts of organizational goals.
  • Improved customer relationships. We live and work in a customer-centered world, not so much because of our will to serve clients, as because of the fact that they are willing to pay crazy amounts for better experience. Knowing how call centers dictate the quality of customers’ experience, we can’t deny the benefits such can have on our profitability.
  • Outstanding productivity. Call centers are packed with useful features a traditional phone system cannot offer, as for instance auto-dialers, monitoring tools, time routing, prioritization, and call route matrices. Each system works on the base of KPIs (key performance indicators) to measure the productivity of each agent, and to reveal some real-time feedback on how customer support is really doing.

List of Call Center Software Companies

Product name:
Category:
Smart
Score:
Price:
User
Satisf.
Support:
7.8
$100
95%
Phone
8.3
$67.50
100%
Live support
8.0
$35
100%
Email
8.3
by quote
100%
Phone
8.0
$39
N/A%
Email
8.0
by quote
N/A%
Training
8.0
$29
97%
Live support
8.0
by quote
100%
Training
8.4
$25
100%
Phone
8.2
by quote
100%
Training
6.9
by quote
100%
Training
7.2
by quote
80%
Phone


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Our Score Read More

Our site employs our innovative SmartScore™ algorithm to test all the products in the Call Center Software category to help you choose the best possible solution. It evaluates the following factors: main features, collaboration tools, customization, integration, ease of use, help & support, security, support for smartphones and tablets, media rating. As of now, Freshdesk is the leader in this category and is recommended by our experts. Following extensive research and analysis it got the best results among its competitors and our reviewers strongly suggest that you include it as one of the alternatives for your company.

User Satisfaction Read More

A look at general user satisfaction with the solutions in our Help Desk & Ticketing Software category calculated using our unique algorythm that analyzes user reviews, comments and opinions across a broad set of social media sites in order to help you make an informed purchase choice.

100%

99%

100%

100%

100%

N/A%

100%

N/A%

N/A%

100%

Pricing Read More

Each vendor in the Customer Support Software category will offer a different set of pricing plans for its service and each plan will include a varied set of tools. Below we list the general pricing for the most affordable plan provided for each app. Please note that advanced features may have an extra cost.

Devices Supported Read More

A summary of what kind of devices and operating systems are supported by the listed B2B services in the Customer Support Software category, including mobile platforms and web-based solutions.

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Laguages Supported Read More

Find out which languages and countries are supported by the popular B2B solutions in the Customer Support Software category, including apps designed for international markets and prepared for multi-cultural teams of employees.

USA

UK

Canada

International

China

Germany

India

Japan

Spain

France

Russia

Italy

Dutch

Portugal

Polish

Turkish

Swedish

Pricing Model Read More

Examine which pricing plans are supported by the vendors in the Customer Support Software category to see which one matches your business needs and budget best. Be aware that specific services can support free or freemium accounts for you to test first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

An analysis of what types of customers a given B2B solution in the Customer Support Software category aims for, from small businesses and non-profits to large enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what types of software deployement are provided by each B2B vendor in the Customer Support Software category. Although almost all modern SaaS services are cloud-hosted some services might offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API